65.017 Add a custom footer / disclaimer to Google Workspace Mail

Docs
Document Control 
Document Name 
65.017 Add a custom footer / disclaimer to Google Workspace Mail
Version 
v1.0 Current
Author 
Neil Tancock, IT Services (Safeharbour Support Ltd), neil@safeharboursupport.com
Approval 
Safeharbour Support 
Approval date 
01-JAN-2025 
Review date 
31-DEC-2027 
Absract 
This procedure will demonstrate how to add a standard footer to users' outbound messages
Scope 
This document applies to all clients of Safeharbour Support Ltd
Inputs 
None 
Outputs 
None
 
Change Control 
Date 
Author 
Version 
Change 
02-DEC-2024 
Neil Tancock 
0.0 
First version
01-JAN-2025 
Neil Tancock 
1.0 
Approved 
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When doing this, remember to select the organisation you are applying it to, then disable the standard footer and add a custom one.  
Use the Append footer setting to automatically add footer text to outgoing messages. You may want to add a footer to outbound messages for legal, informational, or promotional reasons.
The Append footer setting applies to everyone in an organizational unit. Users in child organizations inherit settings from the parent organization. Footers are applied to all messages, including messages sent from Google Workspace email aliases. 
Set up an email footer for your domain or organization
In your Google Admin console (at admin.google.com)...
Go to Apps > Google Workspace > Gmail > Compliance.
On the left, select an organization.
Scroll to the Append footer setting in the Compliance section. Point to the setting, and click Configure. If the setting is already configured, click Edit or Add another. 
Enter the footer text:
You can enter up to 10,000 characters.
To customize the text appearance, use the text formatting tools. The text editor doesn't support HTML content.
To insert an image, click 
 and enter the URL for the image on a public web server. Images stored in Google Drive can't be used in your footer.
(Optional) Select append the footer to internal messages being sent within your organization.
Click Add Setting or Save. Any new settings are added to the Compliance settings page.
At the bottom, click Save. It can take up to 24 hours for changes to take effect.
Test the footer by sending a message to an email address outside your domain.
Note: Messages sent using a third-party email client, such as Microsoft Outlook or Apple Mail, have formatted footers. Messages sent as plain text don't support images or formatted text in the footer. A plain text footer is added instead.
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