65.037 Setting up a Conference

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Document Control 

Document Name 

65.037 Setting up a Conference

Version 

v1.0 Current

Author 

Neil Tancock, IT Services (Safeharbour Support Ltd), neil@safeharboursupport.com 

Approval 

Safeharbour Support 

Approval date 

01-JAN-2025 

Review date 

31-DEC-2027 

Absract 

None

Scope 

This document applies to all clients of Safeharbour Support Ltd

Inputs 

None 

Outputs 

None

Change Control 

Date 

Author 

Version 

Change 

02-DEC-2024 

Neil Tancock 

0.0 

First version

01-JAN-2025 

Neil Tancock 

1.0 

Approved 

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Create a conference room

When you are ready to set up a conference, log in to Collaboration on the web and click the Conference button to manage your conferences

image-1654330130303.png

This will list the conferences you have created to date:

image-1654330257732.png


In this case we have no conferences, so we click on "+ New conference" to create a new one.  This presents the Create video conference tool:


image-1654330420012.png


Use the following fields to set up the conference:

When you are happy with the information you have entered, click on the Tick in the bottom-right of the screen.  The conference will be created and invites with joining instructions sent out to all participants.  Your colleagues will also receive an invite via chat.  Your conference will then be listed in your conferences:


image-1654331354539.png

If you need to review the conference, hover your mouse over it and then click on the edit button to the right. You will be able to modify the time of the conference, add and remove participants and re-send invites to individuals.  There will also be a unique conference link displayed that you can select and then copy using by clicking on the chain icon next to it.  This can be used to share the conference link in other ways.

Useful tip

If you are going to share the conference link be aware that anyone with the link will be able to join. If you wish to keep participants to only authorised people we suggest you enable the conference password feature.

To delete the conference, simple click on the delete button next to the conference; the participants will be notified about the cancellation automatically.

This video by Wildix Product Marketing Manager Elena Kornilova explains setting up and running a conference very well.

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Need help?  Get in touch!

You can call us on 01752 373000, option 2 or, if you are on Number Club, just call extension 3001

You can email us at hub@safeharboursupport.com

You can chat & Collaborate with us at https://kite.wildix.com/nc-a12/3001

You can Whatsapp us right here: https://wa.me/441752373000

 

 

 


Revision #13
Created 4 June 2022 07:05:04 by Neil Tancock
Updated 21 February 2025 10:23:18 by Neil Tancock