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65.019 Transferring files from one Google Drive to another in a different organisation

Docs

Document Control 

Document Name 

65.017019 AddTransferring files from one Google Drive to another in a customdifferent footer / disclaimer to Google Workspace Mailorganisation

Version 

v1.0 Current

Author 

Neil Tancock, IT Services (Safeharbour Support Ltd), neil@safeharboursupport.com 

Approval 

Safeharbour Support 

Approval date 

01-JAN-2025 

Review date 

31-DEC-2027 

Absract 

This procedure will demonstrate how to add a standard footer to users' outbound messagesNone

Scope 

This document applies to all clients of Safeharbour Support Ltd

Inputs 

None 

Outputs 

None

 

Change Control 

Date 

Author 

Version 

Change 

02-DEC-2024 

Neil Tancock 

0.0 

First version

01-JAN-2025 

Neil Tancock 

1.0 

Approved 


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When

The doingeasiest this, rememberway to selectdo thethis organisationis to use Google Transfer, which is designed just for this purpose.  Google Transfer copies files from your Drive to another Google account. There are a few caveats::
  • Google Photos, Forms, Sites or My Maps are not transferred
  • Only copies of files you own or you have added to your My Drive will be copied; files in your Shared with me will not be copied
  • Your destination Google account must have enough storage space. (If you are applyingtransferring itto to,a thenC2k disableAccount you have unlimited space but may need to buy additional storage if transferring to a personal Google account.)
  • Team Drives are not supported
  • Content will be copied to a folder labelled with the standardoriginal footeraccount name and addthe a custom one.  

    Usedate the Appendprocess footerwas settinginitiated. 

To use Google Transfer, click on this link while logged in to automatically add footer text to outgoing messages. You may want to add a footer to outbound messages for legal, informational, or promotional reasons.

The Append footer setting applies to everyone in an organizational unit. Users in child organizations inherit settings from the parent organization. Footers are applied to all messages, including messages sent fromyour Google Workspace email aliases

Set up an email footer for your domain or organization
  1. In your Google Admin console (at admin.google.com)...



  2. On the left, select an organization.
  3. Scroll to the Append footer setting in the Compliance section. Point to the setting, and click Configure. If the setting is already configured, click Edit or Add another
  4. Enter the footer text:
    • You can enter up to 10,000 characters.
    • To customize the text appearance, use the text formatting tools. The text editor doesn't support HTML content.
    • To insert an image, click "" and enter the URL for the image on a public web server. Images stored in Google Drive can't be used in your footer.
  5. (Optional) Select append the footer to internal messages being sent within your organization.
  6. Click Add Setting or Save. Any new settings are added to the Compliance settings page.
  7. At the bottom, click Save. It can take up to 24 hours for changes to take effect.
  8. Test the footer by sending a message to an email address outside your domain.

Note: Messages sent using a third-party email client, such as Microsoft Outlook or Apple Mail, have formatted footers. Messages sent as plain text don't support images or formatted text in the footer. A plain text footer is added instead.

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