Skip to main content

65.017 Add a custom footer / disclaimer to Google Workspace Mail

Docs

Document Control 

Document Name 

65.016017 ChangeAdd ora resetcustom yourfooter Windows/ Hellodisclaimer PINto Google Workspace Mail

Version 

v1.0 Current

Author 

Neil Tancock, IT Services (Safeharbour Support Ltd), neil@safeharboursupport.com 

Approval 

Safeharbour Support 

Approval date 

01-JAN-2025 

Review date 

31-DEC-2027 

Absract 

NoneThis procedure will demonstrate how to add a standard footer to users' outbound messages

Scope 

This document applies to all clients of Safeharbour Support Ltd

Inputs 

None 

Outputs 

None

 

Change Control 

Date 

Author 

Version 

Change 

02-DEC-2024 

Neil Tancock 

0.0 

First version

01-JAN-2025 

Neil Tancock 

1.0 

Approved 


--------------------------------------------<START OF DOCUMENT> -------------------------------------------- 

When

Adoing PINthis, isremember to select the organisation you are applying it to, then disable the standard footer and add a user-definedcustom setone.  of

Use numbers,the orAppend afooter combination of numbers and letters, that allows yousetting to signautomatically inadd footer text to youroutgoing Windowsmessages. deviceYou instead of a password.

Your PIN is securely stored on your device, it isn’t transmitted anywhere, and it isn’t stored on a server. This makes it more secure than a traditional password.

If youmay want to changeadd a footer to outbound messages for legal, informational, or promotional reasons.

The Append footer setting applies to everyone in an organizational unit. Users in child organizations inherit settings from the parent organization. Footers are applied to all messages, including messages sent from Google Workspace email aliases. 

Set up an email footer for your PIN,domain or needorganization
to
  1. reset
    In it,your youGoogle haveAdmin differentconsole options.

    (at
admin.google.com)...

Reset your PIN when you aren't signed in
Change or reset your PIN when you're already signed in

  • Go to Apps > Google Workspace > Gmail > Compliance.


  • On the left, select an organization.
  • Scroll to the Append footer setting in the Compliance section. Point to the setting, and click Configure. If the setting is already configured, click Edit or Add another. 
  • Enter the footer text:
    • You can enter up to 10,000 characters.
    • To customize the text appearance, use the Settingstext appformatting tools. The text editor doesn't support HTML content.
    • To insert an image, click "" and enter the URL for the image on a public web server. Images stored in Google Drive can't be used in your footer.
  • (Optional) Select append the footer to changeinternal messages being sent within your PIN.

    organization    .
  • Click 
    Add
    Setting 
    1. or 

      InSave. Any new settings are added to the SettingsCompliance appsettings onpage.

    2. At the bottom, click Save. It can take up to 24 hours for changes to take effect.
    3. Test the footer by sending a message to an email address outside your Windowsdomain.
      4. device,

    Note: selectMessages Accountssent >using Sign-ina optionsthird-party email client, such as Microsoft Outlook or useApple Mail, have formatted footers. Messages sent as plain text don't support images or formatted text in the followingfooter. shortcut:A plain text footer is added instead.

    Sign-in options

    1. Select PIN (Windows Hello) > Change PIN , and then follow the instructions. You must enter your old PIN in order to change to a new one

    • If you forgot your PIN, select I forgot my PIN and follow the directions to verify your account and create a new one

    --------------------------------------------<END OF DOCUMENT> -------------------------------------------- 

    Need help?  Get in touch!

    You can call us on 01752 373000, option 2 or, if you are on Number Club, just call extension 3001

    You can email us at hub@safeharboursupport.com

    You can chat & Collaborate with us at https://kite.wildix.com/nc-a12/3001

    You can Whatsapp us right here: https://wa.me/441752373000

     

     

     

    Back to top